Platform · People Management
Every person. Every record.
One place.
The foundation of SOFFLIX HR — a structured, auditable and configurable system for managing every employee from hire to retire.
Why choose SOFFLIX HR for People Management?
Bulk Data Upload
Import thousands of employee records, leave balances and salary history in one go via CSV or Excel — clean templates, zero manual re-entry.
Multi-level Authentication
Protect every HR record with two-factor authentication and role-based access controls — configurable per user type, team and data field.
Approval Workflows
Review and approve leave, attendance adjustments and HR changes through configurable multi-step workflows with automatic reminders.
Full Audit Trail
Every change to employee data is logged with the user, timestamp and before/after values — so you always know exactly what changed and who changed it.
Dilanka Seneviratne
Senior Software Engineer
Foundation Module
The centre of your HR operation
People Management is where every employee record begins. From the moment someone joins to the day they leave, their entire lifecycle is structured, auditable and visible to the right people.
It's not just a database — it's a configurable set of workflows, views and access controls that reflects how your organisation actually operates. Self-service for employees, structured oversight for managers and full control for HR.
Start your free trialEmployee Profiles & Data
Every person has a complete, structured record — personal details, job history, documents, contracts, and custom fields, all in one governed space. Every change is timestamped, and views are tailored to the person accessing them.
- Personal records: contact details, identity, banking, emergency contacts
- Job history: title changes, transfers, employment type, remuneration records
- Separate HR admin, line manager, and employee self-service views
- Bulk CSV import and export for setup, migrations, and reporting
Employee Profiles & Data
Roles & Permissions
Roles & Permissions
Not everyone should see everything. SOFFLIX HR's role-based access model maps to your org structure — HR admins, managers and employees each operate within clearly defined data boundaries.
- Built-in roles: HR Admin, Manager, Employee — with sensible defaults
- Custom roles with field-level read and write permissions
- Department-scoped access so managers see only their team's data
- Full audit trail of permission changes and data access events
Attendance, Leave & Timesheets
Complete visibility over how time is used — from flexible leave policies to daily attendance and timesheet approvals — with simple reconciliation and a direct link into payroll. Different policies can be configured for different regions of the same company.
- Configurable leave types: annual, sick, unpaid, maternity, and custom
- Accrual rules, carry-forward limits, and shared team calendar
- Web and mobile clock-in with optional location verification
- Timesheet submission, manager approval, and overtime flagging
- Remote clock in, clock out with custom geo fencing and location based rules for individual employees or groups
Attendance, Leave & Timesheets
Asset Registry
Asset Registry
Know exactly what equipment every employee holds — laptops, phones, access cards or tools. Asset records are tied directly to employee profiles, and return tasks fire automatically when offboarding begins.
- Asset catalogue with categories, serial numbers, and condition status
- One-click assignment and handover with digital acknowledgement
- Full item and employee history
- Automatic return tasks triggered on offboarding initiation
Onboarding & Offboarding Workflows
Structured checklists ensure nothing is missed when someone joins or leaves. Define task templates, assign ownership to the right team, collect documents, and track completion — without relying on email threads.
- Template checklists for different roles, departments or employment types
- Tasks assigned to HR, IT, Finance, or the employee directly
- Document collection: contracts, ID, policy acknowledgements
- Offboarding: exit interview, asset return, system access revocation
Onboarding & Offboarding Workflows
Task Management
Task Management
HR teams manage dozens of recurring and event-driven tasks each week. Create, assign and track tasks against employees or HR events — so probation reviews, document renewals and follow-ups are never missed with seamlessly integrated custom reminders.
- Tasks linked to employees, departments, or calendar-based triggers
- Assign to HR team members or line managers with due dates
- Automated reminders before and on due dates
- Status tracking dashboard with full completion history
Frequently Asked Questions
Yes. Employees have a self-service portal where they can update personal details such as contact information, emergency contacts and banking details. Any updates to sensitive fields can be configured to require HR approval before taking effect.
Yes, with fine-grained control. You can grant specific managers read or write access to individual employees regardless of department hierarchy.
Each branch or location can have its own public holiday calendar. When an employee belongs to a specific branch, their leave calculations and calendar view automatically reflect the correct public holidays for that location.
Employee records are retained and archived — they are never deleted — so your historical records and audit trail remain intact. Offboarded employees are deactivated and removed from billing. Archived records can be accessed by HR admins at any time.
Yes. SOFFLIX HR supports bulk import via CSV and Excel templates. Our onboarding team provides a data migration guide and reviews your data before go-live. We also support direct migration from most popular platforms.
Custom fields you add to employee profiles are available as columns in reports and CSV exports. You can build saved report templates that include custom fields, making it easy to generate the same structured export for audits or payroll inputs.
Transform Your HR
in 14 Days or Less
Join 500+ companies already running smarter HR with SOFFLIX. No long setup, no complicated contracts — just results.
- No credit card required
- Full access to all features
- 14-day free trial
- Onboarding support included
- Cancel anytime
- Data migration assistance
Create your account
Set up in under 2 minutes.
Import your employees
CSV upload or manual entry.
Configure your workflows
Guided setup for payroll, attendance, and more.
Go live
Your team is up and running.